Project Manager / Coordinator

Position summary

The City of Linn Valley is hiring a full-time Project Manager / Coordinator to help turn Council priorities into completed work. The role combines municipal project management, interdepartmental coordination, grant and contractor follow-through, public communication, records preparation, and direct support to the Mayor, City Clerk, and City Council.

It’s designed for a small city where projects cross departmental lines. The right person brings structure to complex projects, keeps clear accountability, prepares concise decision-ready information, and follows matters through to completion — without displacing the authority of elected officials or the City Clerk.

Reporting

Reports to the Mayor, with project priorities set by the governing body (the Mayor and City Council). Works with the City Clerk, department heads, the City Attorney, engineers, consultants, contractors, vendors, regional partners, volunteers, and members of the public.

What you’d do

• Projects: create and maintain work plans, schedules, budgets, and status reports; coordinate active work — water and wastewater improvements, City Hall planning, parks, community facilities, technology, code updates, and economic development; flag delays and cost pressures early.
• Council, Mayor & administrative support: prepare research, briefing materials, correspondence, public notices, and meeting packets; track Council directives, contracts, deadlines, permits, and grant requirements; support the City Clerk with records and administrative workloads.
• Contracts, grants & vendors: help define scopes, gather quotes, track contracts, invoices, and pay applications, and research and coordinate grant applications and reporting.
• Community coordination: serve as a point of contact for residents and partners; help staff advisory committees; translate technical information into clear public updates.

Required qualifications

• Three or more years of progressively responsible experience in project management, municipal or public administration, operations, construction coordination, executive support, or grants (equivalent combinations considered).
• Proven ability to manage several projects, deadlines, and stakeholders at once.
• Excellent written communication, organization, and follow-through.
• Comfort interpreting contracts, plans, budgets, and policies.
• Proficiency with Microsoft 365 or comparable tools.
• Valid driver’s license and reliable transportation for local meetings and project-site visits.
• Ability to pass job-related background and reference checks.

Preferred qualifications

• Experience with Kansas local government, public procurement, KOMA/KORA, public works, utilities, planning and zoning, or grant-funded construction.
• An associate’s or bachelor’s degree in a related field.
• Project-management certification or grant-management experience.

Employment terms

• Full-time, primarily on-site at Linn Valley City Hall, with attendance at some evening Council, committee, and community meetings, plus occasional project-site visits.
• Hourly wage range $18.00–$20.00, with the starting rate based on qualifications and experience.
• Benefits and final terms are subject to City personnel policies and applicable law.